FRONTLINE SERVICE: ISSUANCE OF CONTRACT OF LEASE ON THE RENT OF THE MUNICIPAL BUS
OFFICE OF THE MAYOR
Municipal Hall, San Nicolas, Ilocos Norte
Head of Office: Afredo P. Valdez, Jr., M.D., Municipal Mayor
Contact Numbers: (077) 773-2304/ 670-6890/ 781-3077 local 13 / (077) 773-2305
ABOUT THE SERVICE: The Contract of Lease on the rent of the municipal bus is issued to individuals, agencies and organizations who want to rent the bus provided that requirements are met and payment has been made.
If requirements are complete, this transaction can normally be completed in two (2) working days.
SCHEDULE OF AVAILABILITY OF SERVICE:
MONDAY – FRIDAY
8:00AM – 12:00 NN
1:00 PM – 5:00 PM
HOW TO AVAIL OF THE SERVICE
|
STEP |
STEPS/PROCESS |
DURA-TION |
REQUIRE-MENTS / FORMS |
FEES |
PERSONS RESPON-SIBLE |
LOCATION |
|
|
CLIENT |
SERVICE PROVIDER |
||||||
| 1 | Submits request for the use or rent of the municipal bus. | Accepts the letter and logs the same.
|
3 mins.
|
Request letter | None | Ryan Rollaine Simon/
Jean Merry U. Talavera
|
Office of the Mayor
|
|
Reviews schedule if the municipal bus is available or not. If the bus is available, advises the client of the requirements needed, otherwise, informs that the bus is not available for the date(s) requested for.
|
10 mins.
|
Ryan Rollaine Simon/ Jean Merry U. Talavera
|
Office of the Mayor
|
||||
|
Forwards the same to the Municipal Administrator for notation/ action/ comments/ suggestions. If the Municipal Administrator is unavailable, the letter is forwarded to the Private Secretary. |
3 mins.
|
Ryan Rollaine Simon
|
Office of the Mayor
|
||||
|
Provides route slip for action/ disposition and attaches the same to the letter.
|
30 mins.
|
Aladine T. Santos/ Ryan Rollaine Simon
|
Office of the Municipal Administrator/ Office of the Mayor
|
||||
| Retrieves the letter with the attached route slip and forwards the same to the Mayor for signature/
action. |
3 mins.
|
Ryan Rollaine Simon/
Jean Merry U. Talavera
|
Office of the Mayor
|
||||
|
Reviews the document and approves the request.
|
1 hour
|
Alfredo P. Valdez, Jr., MD- Mayo
|
Office of the Mayor
|
||||
| Retrieves the approved document from the Mayor
|
3 mins.
|
Ryan Rollaine Simon/
Jean Merry U. Talavera
|
Office of the Mayor
|
||||
|
Logs the approved request and forwards copies of the same to the Office of the Municipal Treasurer and Permits and Licensing Division. |
10 mins.
|
Aladine T. Santos/ Ryan Rollaine Simon
|
Office of the Municipal Administrator/ Office of the Mayor |
||||
| 2 | Comes back and receives the copy of the approved request and pays required fees.
|
Releases the approved communica-tion and advises the client to pay the required fees (partial/full) and accomplish the Contract of Lease. | 5 mins. | 50% percent down-payment or full payment
|
P5000/ day or P2500 for half day
|
Aladine T. Santos/
Ryan Rollaine Simon
|
Office of the Municipal Administrator/
Office of the Mayor |
| 3 | Returns the accomplished contract of Lease and presents the Official Receipt. | Receives the Contract of Lease and advises the client to wait.
|
3 mins.
|
Official receipt | De-pends on the duration of the activity. | Aladine T. Santos/
Vincent Earl Castro/ Jessa Mae Rielly Arzaga
|
Office of the Municipal Administrator
|
| Forwards the Contract of Lease for the signature of the Mayor | 3 mins.
|
Ryan Rollaine Simon
|
Office of the Mayor
|
||||
|
Signs the Contract of Lease
|
5 mins.
|
Alfredo P. Valdez, Jr., MD- Mayor
|
Office of the Mayor
|
||||
| Retrieves the signed Contract of Lease from the Mayor
|
3 mins. | Ryan Rollaine Simon | Office of the Mayor | ||||
| 4 | Receives a copy of the Contract of Lease | Releases a copy of Contract of Lease to the client and leaves a file copy.
|
3 mins. | None | Aladine T. Santos/
Vincent Earl Castro/ Jessa Mae Rielly Arzaga
|
Office of the Municipal Administrator
|
|
| 5 | Pays the full payment and informs the Office that payment has been done and presents the Official Receipt. | Reviews the receipt presented and logs that full payment has been done.
|
3 mins. | Official Receipt | De-pends on the duration of the activity. | Ryan Rollaine Simon | Office of the Mayor |
