FRONTLINE SERVICE:  LENDING OF GOVERNMENT EQUIPMENT / MACHINERIES / FACILITIES

OFFICE OF THE MAYOR/OFFICE OF THE MUNICIPAL ADMINISTRATOR
Municipal Hall, San Nicolas, Ilocos Norte
Head of Office: Afredo P. Valdez, Jr., M.D., Municipal Mayor; Aladine T. Santos
Contact Numbers: (077) 773-2304/ 670-6890/ 781-3077 local 13  & local 14 / (077) 773-2305

ABOUT THE SERVICE:  Government Equipment, machineries and facilities could be rented by individuals or organizations provided they submit the requirements, pay the required fees and as long as the equipment / machinery / facility requested is available for the date/s requested.
If requirements are complete, this transaction can normally be completed in two (2) working days.

SCHEDULE OF AVAILABILITY OF SERVICE:
MONDAY – FRIDAY
8:00AM – 12:00 NN
1:00 PM – 5:00 PM

HOW TO AVAIL OF THE SERVICE

 

STEP

  

STEPS/PROCESS

  

DURA-TION

  

REQUIRE-MENTS / FORMS

  

FEES

  

PERSONS RESPON-SIBLE

  

LOCATION
 

CLIENT

  

SERVICE PROVIDER
1 Submits request letter

 

 Accepts the letter and logs the same.

 

 

 

 3 mins.

 

 

 

 

 

 Request Letter None Ryan Rollaine Simon/

Jean Merry U. Talavera

 

 Office of the Mayor

 

 

 

 
Forwards the same to the Municipal Administrator for notation/ action/ comments/ suggestions. If the Municipal Administrator is unavailable, the letter is forwarded to the Private Secretary.

 

 3 mins.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Ryan Rollaine Simon/

Jean Merry U. Talavera

 

 

 

 

 

 

 

 

 

 

 

 Office of the Mayor

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Provides route slip for action/ disposition and attaches the same to the letter.

 

 30 mins.

 

 

 

 

 

 

 Aladine T. Santos/ Ryan Rollaine Simon

 

 

 Office of the Municipal Administra-tor/ Office of the Mayor
 

Retrieves the letter with the attached route slip and forwards the same to the Mayor for signature/ action.

 

  

3 mins.

 

 

 

 

 

 

 

 

 

  

Ryan Rollaine Simon

 

 

 

 

 

 

 

  

Office of the Mayor

 

 

 

 

 

 

 

 
Reviews the document and approves the request.

 

 1 hour

 

 

 

 

 Alfredo P. Valdez, Jr., MD- Mayor

 

 

 Office of the Mayor

 

 

 
Retrieves the

approved document from the Mayor

 

 3 mins.

 

 

 

 

 Ryan

Rollaine Simon

 

 

 Office of

the Mayor

 

 

 
Logs the approved request and

forwards copies of the same to the General Services Officer and Municipal Treasurer

 10 mins.

 

 

 

 

 

 

 

 

 Ryan Rollaine Simon/

Francis Calastravo/

Henry U. Ulep

 

 

 

 

 Office of the Mayor

 
2 Comes back to the office and follows-up the request Advises the client to meet the Municipal Engineer for the schedule of the use/rent of the equipment and pay corresponding rental fee at the Office of the Municipal Treasurer. 10 mins. None Ryan Rollaine Simon

 

 Office of the Mayor

 
3 Meets the General Services Officer

 

 Schedules the day of rental 15 mins. Francisco L. Calastravo

 

 Office of the Mayor- General Services Office
4 Pays rental fee at the Office of the Municipal Treasurer Issues Official Receipt 3 mins. As per Municipal Ordinance Any Revenue Collection Clerk Office of the Municipal Treasurer
5 Returns to the General Sevices Office and presents Official Receipt Reviews the Official Receipt and releases the equipment requested. 15 mins Official Receipt None Francisco L. Calastravo

 

 Office of the Mayor- General Services Office
6 After use, returns the equipment Receives and inspects the equipment. 1 day None Francisco L. Calastravo

 

 Office of the Mayor- General Services Office