FRONTLINE SERVICE: ISSUANCE OF PERMIT FOR THE USE OF THE FE MARCOS MINI CULTURAL AND SPORTS CENTER OR TOWN PLAZA
OFFICE OF THE MAYOR
Municipal Hall, San Nicolas, Ilocos Norte
Head of Office: Afredo P. Valdez, Jr., M.D., Municipal Mayor
Contact Numbers:(077) 773-2304 / (077) 773-2305
ABOUT THE SERVICE: The FE Marcos Mini Cultural and Sports Center or Town Plaza could be used by individuals or organizations provided they submit the requirements, pay required fees and as long as the mini or town plaza is available for the duration of the date/s requested for.
If requirements are complete, this transaction can normally be completed in two (3) working days.
SCHEDULE OF AVAILABILITY OF SERVICE:
MONDAY – FRIDAY
8:00AM – 5:00 PM
HOW TO AVAIL OF THE SERVICE
|
STEP |
STEPS/PROCESS |
DURA-TION |
REQUIRE-MENTS / FORMS |
FEES |
PERSONS RESPON-SIBLE |
LOCATION |
|
|
CLIENT |
SERVICE PROVIDER |
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| 1 | Submits request letter
|
Accepts the letter and logs the same.
|
3 mins. | Request Letter | None | Ryan Rollaine Simon/
Jean Merry U. Talavera |
Office of the Mayor
|
|
Forwards the same to the Municipal Administrator for notation/ action/ comments/ suggestions. If the Municipal Administrator is unavailable, the letter will be forwarded to the Private Secretary.
|
3 mins. |
Ryan Rollaine Simon/ Jean Merry U. Talavera |
Office of the Mayor |
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| Provides route slip for action/ disposition and attaches the same to the letter.
|
30 mins. | Aladine T. Santos/ Ryan Rollaine Simon | Office of the Municipal Administrator/ Office of the Mayor
|
||||
| Retrieves the letter with the attached route slip and forwards the same to the Mayor for signature/ action.
|
3 mins. | Aladine T. Santos/ Ryan Rollaine Simon | Office of the Mayor | ||||
| Reviews the document and approves the request. | 1 hour | Alfredo P. Valdez, Jr., M.D.-Municipal Mayor
|
Office of the Mayor | ||||
| Retrieves the approved document from the Mayor | 3 mins. | Ryan Rollaine Simon/
Jean Merry U. Talavera |
Office of the Mayor
|
||||
|
Logs the approved request and forwards copies of the same to the Office of the Municipal Engineer and Municipal Treasurer |
10 mins. |
Ryan Rollaine Simon/ Jean Merry U. Talavera |
Office of the Mayor
|
||||
| 2 | Comes back to the office and follows-up the request | Advises the client to meet the Municipal Engineer and General Services Officer for the schedule of the use of the Mini/Plaza and pay corres-ponding fee at the Office of the Municipal Treasurer. | 10 mins. | None | Aladine T. Santos/
Francisco L. Calastravo/ Ryan Rollaine Simon
|
Office of the Mayor/GSO
|
|
| 3 | Meets the Municipal Engineer | Schedules the day of rental | 10 mins. | None | Engr. Venonie Coloma/
Francisco L. Calastravo |
Office of the Municipal Engineer /GSO | |
| 4 | Pays rental fee at the Office of the Municipal Treasurer | Accepts payment and issues Official Receipt | 3 mins | Fees for the use of the Mini/plaza
If used during the day- P1,000.00 If used up to 12 midnight- P2,000.00 If used beyond 12 midnight – additional P100.00/ hour If used for trade fare or similar activities- P10.00/sq.m./ day Additional charge for the payment of electric consump-tion depending on the duration of the activity and the instru-ments and equipment to be installed. |
Any Revenue Collection Clerk | Office of the Municipal Treasurer | |
| 5 | Returns to the Office of the Municipal Engineer and presents Official Receipt | Reviews the Official Receipt | 10 mins. | Official Receipt | None | Engr. Venonie Coloma | Office of the Municipal Engineer |
| 6 | Comes back to the Office of the Municipal Administrator and presents the official receipt.
.
|
Prepares the Permit and forwards the same to the Mayor for signature.
|
10 mins. | Official receipt | None | Aladine T. Santos/
Vincent Earl Castro/ Jessa Mae Rielly Arzaga |
Office of the Municipal Administrator |
|
Signs the Permit. |
5 mins. |
Alfredo P. Valdez, Jr., M.D.- l Mayor
|
Office of the Mayor | ||||
| Retrieves the Permit from the Mayor
|
3 mins. | Aladine T. Santos | Office of the Municipal Administrator
|
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| 7 | Receives the permit | Releases the Permit
|
3 mins. | None | Aladine T. Santos | Office of the Municipal Administrator
|
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