FRONTLINE SERVICE: LENDING OF CHAIRS
OFFICE OF THE MAYOR/OFFICE OF THE MUNICIPAL ADMINISTRATOR
Municipal Hall, San Nicolas, Ilocos Norte
Head of Office: Afredo P. Valdez, Jr., M.D., Municipal Mayor; Aladine T. Santos
Contact Numbers: (077) 773-2304/ 670-6890/ 781-3077 local 13 & local 14 / (077) 773-2305
ABOUT THE SERVICE: Chairs of the municipality are being lent to individuals or organizations provided they agree with the conditions set in the Acknowledgment Form.
If requirements are complete, this transaction can normally be completed in two (2) working days.
SCHEDULE OF AVAILABILITY OF SERVICE:
MONDAY – FRIDAY
8:00AM – 12:00 NN
1:00 PM – 5:00 PM
HOW TO AVAIL OF THE SERVICE
|
STEP |
STEPS/PROCESS |
DURA-TION |
REQUIRE-MENTS / FORMS |
FEES |
PERSONS RESPON-SIBLE |
LOCATION |
|
|
CLIENT |
SERVICE PROVIDER |
||||||
| 1 | Submits request letter
|
Accepts the letter and logs the same.
|
3 mins.
|
Request Letter | None | Ryan Rollaine Simon/
Jean Merry U. Talavera |
Office of the Mayor
|
|
Forwards the same to the Municipal Administrator for notation/ action/ comments/ suggestions. If the Municipal Administrator is unavailable, the letter is forwarded to the Private Secretary. |
3 mins.
|
Ryan Rollaine Simon/ Jean Merry U. Talavera
|
Office of the Mayor
|
||||
|
Provides route slip for action/ disposition and attaches the same to the letter.
|
30 mins.
|
Aladine T. Santos/ Ryan Rollaine Simon
|
Office of the Municipal Administrator/ Office of the Mayor
|
||||
| Retrieves the letter with the attached route slip and forwards the same to the Mayor for signature/ action. | 3 mins.
|
Ryan Rollaine Simon/
Jean Merry U. Talavera
|
Office of the Mayor
|
||||
|
Reviews the document and approves the request. |
1 hour
|
Alfredo P. Valdez, Jr.,MD- Mayor
|
Office of the Mayor
|
||||
|
Retrieves the approved document from the Mayor
|
3 mins.
|
Ryan Rollaine Simon/ Jean Merry U. Talavera
|
Office of the Mayor
|
||||
|
Logs the approved request and forwards copies of the same to the Inventory Clerk |
10 mins.
|
Ryan Rollaine Simon/ Francisco L. Calastravo
|
Office of the Mayor/Office of the Municipal Administrator/ General Services Office
|
||||
| 2 | Comes back to the office and follows-up the request | Advises the client to meet the General Serices Officer | 5 mins. | None | Ryan Rollaine Simon/
Francisco L. Calastravo |
Office of the Mayor/General Services Office | |
| 3 | Meets the General Serices Officer | Informs the client to receive the chairs on the scheduled date. | 5 mins. | None | Francisco L. Calastravo | General Service Office | |
| 4 | Comes back, signs the acknowledg-ment form and receives the chairs | Releases the chairs | 15 mins. | None | Aladine T. Santos/
Vincent Earl Castro/ Jessa Mae Rielly B. Arzaga |
Office of the Municipal Administrator | |
| 5 | Comes back and returns the chairs. | Does the inventory. If there has been damage/loss, advises the client to pay the corres-ponding fees. | 15 mins. | None | Aladine T. Santos/
Francisco L. Calastravo/ Vincent Earl Castro/ Jessa Mae Rielly B. Arzaga |
Office of the Municipal Administrator/General Services Office | |
| 6 | Pays corresponding fee | Accepts payment and issues Official Receipt | 3 mins | Depen-ding on the number of chairs da-maged or lost | Any Revenue Collection Clerk | Office of the Municipal Treasurer | |
| 7 | Returns to the inventory Clerk and presents the Official Receipt | Reviews the Official Receipt and records the Official Receipt Number in the logbook | 10 mins. | Official Receipt | None | Aladine T. Santos/
Francisco L. Calastravo/ Vincent Earl Castro/ Jessa Mae Rielly B. Arzaga |
Office of the Municipal Administrator/General Services Office |
